Blog | Biztek Solutions, Inc. - Part 13

As HIPAA practices have been law over recent years, every patient can breathe a sigh of relief that their information is secure as well as protected. When files were kept on paper as opposed to digitally, it was simple to protect the files without real worry that the data would be compromised.

As we have moved into the digital age, however, doctor’s offices and hospitals that have many patients could not possibly store the wealth of data concerned with every patient on-site. For this reason, cloud storage has become exceedingly important, in all areas of business, not just within medicine. However, how safe is a cloud?

Let’s take a look at further steps that a medical practice or hospital can take to ensure that information is being protected. Last week we began with inventory of the PHI, and this week we will talk about a BAA.

A BAA is an agreement that a cloud host will provide to the medical practice to ensure that all of the information is being protected. If the host does not agree to sign a BAA, then the data is clearly not protected under the directives in the 2013 HIPAA Omnibus Final Rule. Every BAA that is signed must declare several things. These things include, but are not limited to: ensuring that all PHI is controlled and that its disclosure is limited, using safeguards to protect cloud-stored data which is clearly outlined in the HIPAA Privacy and Security Rules, the report of any compromise of data immediately to the healthcare provider, and the provision to allow any patient to securely access their own data. This is usually performed by a chain of contact between the medical practice and client, but the host must provide the means in order to do so. A host must also destroy all PHI when the contract has ended, expired, or is terminated by either party.

If you are worried about the safety of your data when it comes to cloud storage within a medical practice or simply cloud storage in general, it’s time to turn to a cloud storage provider that has all of your safety and security in mind. Look to Biztek Solutions, Inc. to help with PHI data storage and any other data needs or concerns. To find out more about how we can help with protecting HIPAA information within a cloud, call us today at (800)353-5430 so we can help turn your problems into solutions.

Over the past few years, medical records and data has swiftly moved from hanging files and folders and the written record, to a completely streamlines and digital way of storing and reading data. This type of technology has been paramount in making sure medical records are kept efficiently and not lost. By interconnecting doctors and practices, doctors can easily treat patients as never before, because of digital standards. However, with the HIPAA act which protects everyone’s medical and data and privacy, there is a conundrum. There is not always an easy answer to protecting HIPAA information within a cloud, but it is possible. Because cloud storage is the most efficient and optimal way to store data, we need to explore how best to accomplish cloud storage of medical records without compromising patients’ personal information.

There are several steps to accomplish this, and we will concentrate this article on the first step. Electronic and protected health care information is referred to within the medical community as PHI, and the best thing to do is to begin to inventory this digital information. HIPAA has no regulations on how to store electronic medical data, only that it must be compliant with privacy. To inventory a PHI, many questions must be asked. These important questions include assessing the age of the data, knowing whether this data is sent to an external third party, noting the physical location of the cloud, and asking if the data interfaces with other systems. The best thing to do is create a complete checklist of how this medical data may come in contact with a third party, and go from there. There isn’t a clear way to a viable solution without knowing how data may be compromised.

These kinds of tasks can be tough on any type of business, especially a medical practice. That is why Biztek Solutions, Inc. is here to help with inventory of PHI, data, and overall cloud storage and protection. To find out more about how we can help with protecting HIPAA information within a cloud, call us today at (800)353-5430 so we can help turn your problems into solutions.

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There is an email scam going around that is targeting businesses and domain name registration.  Businesses are receiving emails from a website domain name registration company in China, warning them that they have received an application from a Chinese company that is trying to register domain names similar to theirs.

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In this age of global connectivity, protecting your business’s assets and data is more important than ever. Almost all businesses are connected to the Internet for a wide variety of services. These include email, search, social media, and cloud storage. While much of this traffic is outbound, the fact is that the same Internet connection also allows inbound traffic. That is where having a strong hardware- or software-based firewall comes into play. You can use it to protect your business network from unauthorized access.

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Our goal is to be the leading provider of computer IT services for small businesses in Riverside, CA and the Inland Empire by providing full-service, customized solutions that bring confidence and Peace of Mind to its customers.

As IT professionals, our purpose is to help business owners leverage technology to drive efficiency, profits and service.  We do this by implementing the RIGHT technology, the RIGHT way to provide the RIGHT solutions.  Our customers better understand technology in their business and how it can be used to help leverage their business processes to make them more efficient, organized and profitable.

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